9 Ways to become more productive in your business
Follow the 10-minute rule
Following the 10-minute rule is a great way to increase productivity all you need to do is set a timer for 10 minutes and then work on your tasks for that amount of time with as much focus as you can muster after 10 minutes is up it's time to take a five minute break repeat this process until the time of day that you have decided on it's not uncommon to find yourself working in intense spurts where you're focused and productive followed by times where your mind wanders and extenuating circumstances take over such as an especially tiring or frustrating moment the 10-minute rural works because it gives your brain a chance to regroup after these moments while still maintaining an intense level of focus for a short period of time.
Steal with pride
one steal with pride chances are you have a colleague who creates beautiful presentations a manager who maintains a super clean spreadsheet and a teammate who writes really effective emails steal those with pride in my work Google Drive I literally have a folder called to reference where I save presentations spreadsheets documents that I've come across that I might need to use in the future Pro tip if you use PowerPoint on Google Slides you can actually choose to make a copy of only selected slides and choose to remove all the speaker notes as well this saves me so much time at work since I never have to start from scratch when creating a new presentation for example there's just no need to reinvent the wheel when there's something you can use right away and if you feel uncomfortable with this concept of stealing first you're probably adding your own spin to it and not copying word for word second show your appreciation by giving credit to the original Creator.Template all the things
Takes this second tip to the next level and that is to template all the things notion users are probably familiar with the template feature where you can generate a pre-built page with a single click this can obviously save a lot of time since you don't need to create the same section headers and checklists over and over again applying this concept at work I manage a budget spreadsheet that needs to be updated regularly I took 30 minutes two years ago to create this structure so now I can just right click make a duplicate of this template tab at the beginning of every quarter Pro tip it's best practice to include a read me or start here tab so new joiners don't message you with Annoying questions and even if you leave the team the template lives on so as you can see we don't need a specific gen generate template button like notion has to take advantage of this tip I recommend identifying one repetitive task you're responsible for for example a monthly recap email take the time to create a structure you can use again and again which brings us to productivity
Spend money on tools
Spend money on tools that can boost your productivity there are many tools that can help increase your productivity for example a timer is a useful tool because it can keep you from wasting time on distractions you should also invest in task management app that is easy to use and helps you stay organized when you have a workplace it's important to have the right tools for the job this includes the furniture that you need your employee and the technology for everyone to use it's especially important in today's modern workplace in order to be more productive you'll want things like ergonomic chairs adjustable desks and desks that can rotate so that people can work at different heights depending on what they're doing plus if you really want your business to run smoothly make sure that there are monitors available so that people can multitask and work on two screens at once.
Get up early before anyone else
There are many benefits to getting up early before anyone else one of the most obvious is that we have time to work on our most important tasks without any distractions or interruptions this means that we'll be able to get more done in less time because there is nobody telling us what to do and when they want it done we can also experience a sense of accomplishment from accomplishing something so rewarding as early as possible in the morning rather than later which will provide us with motivation for the day ahead if you're the type of person who's not a morning person getting up early can be challenging however it is worth it getting up earlier than everyone else can give you time to mediate work on your side hustles and have time to prepare your day ahead of time the most important thing is to find a routine that works for you and stick with it.
Set daily goals with reminders
The best way to stay productive is to set yourself a daily goals this gives you something that you can work towards and it also provides the motivation to keep going the best way to make sure that your goals are always on your mind is by using reminders there are many apps that offer reminders for different types of tasks so it's important to choose one that meets your needs one way to prevent procrastination is by setting reminders for the times that are most likely to cause temptation for example if you walk for 30 minutes each day set an alarm for that time it will be easy to remember and remind yourself throughout the day it can also help you make sure that you stick with your goals from the past week or month .
Outsource as much as possible
One of the best ways to be as productive as possible is by outsourcing as much work as you can you can focus on what you're good at and let someone else do the things that aren't your specialty if you have a small business this strategy will help you grow by not wasting time on tasks that don't provide any value .
Avoid interruptions and negative people
One of the most important things that you can do is to avoid interruptions and negative people this might seem difficult but there are ways to manage this for example if you're in the middle of an important task and someone interrupts you politely tell them you're off to a meeting or otherwise unavailable for a few minutes you'll be surprised at how well this works interruptions and negative people will drain your mental energy and prevent you from getting work done when you're working on something try to avoid interruptions and be aware if someone is being negative if they are remove them from the situation so you can focus on what needs to be done .
Write a business plan
A business plan has a lot of potential benefits one major reason for writing is to create a roadmap for the future plan can help you think about your goals and determine the best course of action to achieve them having a written plan also prevents emotional decisions from being made in haste as it gives you time to reflect on your actions following the business plan once it is written will also boost productivity as all members of the organization are on the same page .
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Business